Nivesh Sahayak PurchaseFree purchase book: purchase bills, register, returns and supplier dues

Free purchase register: every supplier bill, its GST and what you still owe

Enter each supplier bill once, with its items and GST, and keep a photo of the paper bill with it. You get a purchase register for any dates (CGST, SGST and IGST split, ready for your accountant), a debit note when goods go back, and a list of what you owe each supplier and since when. Free, no login, and it stays in this browser.

How to use the purchase book

  1. Add your business once. Your name, address, GSTIN and state are typed once in My data. The state decides whether a bill has CGST and SGST or IGST.
  2. Enter the supplier bill. "Purchase bill" asks for the supplier, their GSTIN, the bill number and date, the due date and each item with HSN, quantity, rate and GST rate. The supplier and the items are saved, so next time they fill in as you type.
  3. Say how it was paid. Leave "Paid now?" on credit if you will pay later, or pick cash, UPI, bank or cheque to record the payment with the bill.
  4. Keep a photo of the bill. Take a picture with your phone. It is made smaller and kept with the bill, so the paper copy is never the only copy.
  5. Goods going back? "Purchase return" takes the items you sent back and the original bill number. Print a debit note from the register to send with the goods.
  6. Check the register and the dues. "Purchase register" lists every bill and return between two dates with GST totals, as a printout, PDF or CSV. "Dues › To pay" shows each supplier's unpaid bills by age.

What it does for you

One set of books, many doors

Purchase is one part of the free Nivesh Sahayak App. Everything you enter here is kept in this browser on this device, in the same data home as the app and every Nivesh Sahayak document maker (my.niveshsahayak.in). Bills made on the billing site show up here by themselves, and entries made here show up in the app. There is no account and nothing is uploaded to us.

Keep a backup. If the browser's data is cleared, saved work in it is gone. Open My data (top of the page) and press Save a backup file now and then. One file holds every bill, payment, customer and supplier, and restores them on any other computer or phone.

Guides

Purchase register formatThe columns, a worked example and how long to keep it. Input tax credit conditionsWhen the GST on a purchase bill can be claimed, and when it cannot. Purchase return and debit noteSending goods back: who issues which note, and what happens to the GST. Checking a supplier billWhat a correct GST bill must show before you pay or claim credit.

Questions people ask

Is this purchase register really free?

Yes. There is no login, no fee and no limit on suppliers or bills. It runs in your browser and your data stays on your device.

Does it file GSTR-3B or fetch GSTR-2B for me?

No. It does not connect to the GST portal. It keeps your purchase bills and GST in order and prints the register, so you or your accountant can match it with GSTR-2B and file the return.

Can I enter a bill without GST?

Yes. Tick "No GST on this bill" for purchases from unregistered or composition suppliers. For purchases under reverse charge from unregistered suppliers, make a self invoice on self-invoice.niveshsahayak.in; it shows in this register too.

Where is the photo of the bill kept?

In this browser, with the bill entry, after it is made smaller. It is not uploaded anywhere. It goes into your backup file, so keep a backup to have the photos on another device.

How do I pay a supplier against a bill?

Open "Money in and out" and choose "Money paid", or press "Record payment" on the bill. It ticks the oldest unpaid bills of that supplier first; change the ticks if you are paying a particular bill.

Can my accountant use the register?

Yes. Print it, share it as a PDF, or download it as a CSV file that opens in Excel, for any dates you choose.

My data